The Academic Office handles all academic administration for junior members, from admission to completion of degree. The team can be found on Fellows Staircase 4 and comprises:
Lynn deals with student induction, college collections and university exams, and the administration of prizes, awards and student support grants. Lynn is also Merton's disability contact.
Julie deals with undergraduate and graduate admissions, open days and graduate scholarships.
Jane deals with issues relating to OxCort, and progress meetings for graduates and undergraduates.
Victoria manages the Senior Tutor's diary, deals with requests for transcripts and other official letters, and offers general administrative support to the Academic Office team.
The Academic Office is open during office hours from Monday to Friday.
Have a question for the Academic Office? Please call (01865 276329), or email in the first instance.
To replace a lost University Card or to request a new one, please contact the Academic Officer. Renewals are free, but there is a charge of £10 for replacing a lost card. Further details are available here: http://www.admin.ox.ac.uk/card/lost/. New cards must be collected from, and old cards returned to, the Academic Office.
All undergraduates require explicit permission to be in residence outside university terms. The rules are set out in detail in section 41 of the College Handbook. The Academic Administrator circulates details of the applications process during Third Week, and applications for the following vacation must be made online by Monday of Fifth Week.
Graduate progression forms for research graduates, requiring the signature of the Dean of Graduates, should be sent to the Academic Office for processing. Forms will only be signed if the student and supervisor sections have already been completed and signed. Students should either hand in the form at the Lodge or deposit it in the white box outside the Academic Office door marked 'Forms for Signing or Stamping'. Please allow three working days for the form to be processed. Forms and letters will be returned to student pigeon holes unless an alternative destination (e.g. your department or faculty's graduate studies office) is provided.
The University of Oxford is now able supply official transcripts for those who started their course in or since 2007. To download a transcript, please visit Student Self Service. If you began your course pre 2007 then a transcript can be produced on request by the Academic Office.
Please email the Academic Office Assistant to request a transcript.
The Certificate of Enrolment can be used for the purpose of opening a bank account or confirming student status for council tax exemption. The certificate can be downloaded from Student Self Service, and sent to the Academic Office for signing and stamping (if required).
Please note that the College does not issue degree certificates and these must be ordered via the Degree Conferrals Office.
In all cases, please allow three working days for your request to be processed. Forms and letters will be returned to student pigeon holes unless an alternative destination is provided.
Graduates of Merton automatically become members of the Middle Common Room (MCR). In addition, there are two categories of associate members for which candidates may apply. Applications for associate membership of the MCR may be granted for up to one academic year at a time (re-election for subsequent years may be possible) and must be supported by a CV. In the case of an application for Category A membership a letter of support from a Fellow of the College is also required. Further details are outlined in College Bylaw 82.
Applicants should complete an application form and return it electronically, along with a current CV (and letter of support, if necessary) to the Academic Administrator. The selection panel operates the following deadlines to ensure that all applications are considered in termly gathered fields:
Membership starting term
|Trinity 2013||5pm on Friday 5 April 2013|
|Michaelmas 2013||5pm on Friday 27 September 2013|
|Hilary 2014||5pm on Thursday 19 December 2013|
Applicants are notified of the outcome of their application by 0th Week of the following term.
Full academic dress is subfusc clothing, with a mortar board or soft-cap, and the appropriate gown (and hood for graduates, as appropriate).
Subfusc clothing is:
a dark suit with dark socks, or a dark skirt with black tights or stockings, or trousers with dark socks; an optional dark coat; black shoes; plain white collared shirt or blouse; white bow tie, black bow tie, black full-length tie, or black ribbon.
In all cases, the clothes should be appropriate for formal occasions.
Learn more about academic dress and the wearing of gowns at matriculation ceremonies in this message from the Dean.